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Let's craft a strategic plan that aligns (and protects) your business and intellectual property So You Can Focus on Building Your Brand

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Being an entrepreneur is an exciting and thrilling adventure. But, that adventure shouldn't include worrying about legal issues such as whether you have the right contracts, whether your business is set up properly, or whether your business or creative assets like your brand, books, or courses are protected. It's time to get out of the shadows and expand your legal mindset.

At every phase of your business, having a legal strategy is essential for protection.

We're here to protect your assets and guide you through the legal process using an educated, yet heart-centered approach.

Are you Ready to Take your Business to The Next Level?

Business Services

Heartsong Business Audit

A complete business audit where we will review the current legal protections you have in place and identify the strengths and weaknesses of your business. Why? When you know what you already have and what you may be missing, it is way easier to build a strategy to help protect your current assets, and create a plan for the next level of your business.

Heartsong Business Strategy Plan

We take the Heartsong Business Audit and craft a plan with you to follow. This is a six month plan for your business that also includes a Human Design reading, and a customized empowerment plan for growth, including contract templates, trademark and copyright services.


From your business name to logos to slogans, your trademarks are your brand. We offer a variety of trademark services to help build and protect your brand and its associated goodwill. The time you spend cultivating your brand deserves the attention and protection. Without protecting your brand, you could be on a slippery slope. Who wants that kind of nightmare?

Building your trademarks

Trademark Search

Get the lowdown on what marks may be out there before you start using one to avoid future headaches. Who wants to rebrand, right? Let’s help you see what marks may or may not be available for you to use with your goods or services.  

Trademark Strategy Plan

We'll craft a plan for your brand to develop and protect your trademarks

Trademark Applications

We offer three types of applications – state, basic, or comprehensive.

  • State - Just need state protection? We can help you with applications on the state level.

  • Basic - Our basic level is our most competitive price and is great for those entrepreneurs who have already conducted a search and are ready to file their application.

  • Comprehensive - Our comprehensive plan includes a trademark search, opinion letter, one hour of consultation and the USPTO fee for one class. Completely done for you!

Post Application

Substantive Office Action Responses

Filed your trademark application and have an Office Action response from the Examiner? No worries, we can help you by crafting a response to the Examiner’s arguments. These include likelihood of confusion, descriptiveness or other arguments that require extensive research.

Coexistence Agreements

Trademark Transfer Agreements

Post-Registration Filings

Enforcing Trademarks

Trademark Monitoring

One of your responsibilities as a trademark owner is to police your mark to ensure it is being used properly. We’ll take that off your hands and put to work our own algorithm to help you maintain the strength of your mark.

Trademark License Agreements

Trademark Cease and Desist Letters/ Takedown Notices

Settlement and Negotiations


Copyrights encompass all kinds of creative expressions, such as videos, photographs, literary works, and even software code! Your copyrighted works are invaluable to your company, and can be leveraged to your advantage. We collaborate with our clients to identify, safeguard, uphold, and assert their rights in various creative works. We give you the knowledge you need about copyrights so you can continue to create works with peace of mind. That's empowering!

Copyright Strategy

Copyright Strategy Plan

We'll craft a plan for your brand to develop and protect your copyrights

Copyright Applications

We can file your copyright application with the Copyright Office.

Copyright Maintenance

Copyright License Agreements

Copyright Assignment Agreements

Enforcing Copyrights

Copyright Monitoring

Copyright Cease and Desist Letters/ Takedown Notices

Settlement and Negotiations

Got More Questions?

We have answers!

Shannon Villalba intellectual property lawyer

What are different types of trademarks?

Trademarks can be names, logos, slogans, podcast names, hashtags, colors are all examples of trademarks. Trademarks serve as source identifiers for your goods and services.

What's the difference between state and federal registration?

State registrations protect trademarks within the geographic area of that state. Federal registration protects your trademarks on the national level.

What are the types of applications for federal registration?

There are two types of applications for federal registration: intent-to-use and in-use. Intent-to-use applications are for those companies who are planning on using a mark, and want to go through the process first. Once an intent-to-use application is approved, the applicant then can convert the application to an in-use application and submit a statement of use along with the specimens showing how the mark is used in commerce. In order to seek federal registration, the marks must be used in interstate commerce in association with the respective goods or services.

What is an Office Action?

An Office Action is a response from the Examining Attorney regarding the application and reasoning behind what the EA has found within the application. For example, an Office Action may require a disclaimer, clarification on classes or goods, or argue that a mark is likely to be confused with another mark. A response to an Office Action is required to continue the review of the application, or else the application will be abandoned.

What's a servicemark?

Servicemarks are words, symbols, and slogans that are used to indicate the source of services provided.

What are some things I can do to protect my intellectual property?

Some ways you can protect your IP are through contract provisions, and registering your works.

What are trade secrets and how do I protect mine?

Trade secrets can be things like business systems, know-how, or items that give your business an advantage. Trade secrets are protected through contracts and safekeeping the knowledge.

Heartsong Entrepreneur Podcast

Check out the Heartsong Entrepreneur podcast and sign up for our newsletter for legal and business tips and inspiring stories of entrepreneurs listening to their heartsong!

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Trademark Registration Process

February 08, 20246 min read

“An image is not simply a trademark, a design, a slogan, or an easily remembered picture. It is a studiously crafted personality profile of an individual, institution, corporation, product or service.” - Daniel J. Boorstin

Demystifying the Trademark Registration Process

Many times I have clients come to me who want to register their marks, but are unsure of the process of the registration. Sometimes they've gone to the USPTO or secretary of state website and see the application and think that's all that it entails. Applying for registration of a trademark is much, much more than just filling out a piece of paper. The trademark application process is extremely complex; having an attorney to navigate it ensures proper guidance and increases your chances of success. We offer a variety of trademark application services to help you with this monumental decision.

Trademark Registration Process

**A trademark registration gives you a legal monopoly for the use of that mark in conjunction with specific goods or services. Registration is not an across the board monopoly to prevent others from using that mark. The same marks may be registered for different goods or services, like Delta for airlines and Delta for faucets.

Initial search

Ideally, before you even begin using a trademark/servicemark, you should conduct a search to discover any other marks that are out there that may be the same or similar to yours used along with your goods or services. The first search you can conduct is what we call a "knockout search," which consists of doing an initial search on your state trademark database and the USPTO database. This is just an initial search that covers the wording of a mark, and not necessarily any design elements. However, conducting a knockout search for trademarks is crucial to avoid potential conflicts and/or legal issues by identifying currently registered or pending registrations that may prevent your mark from obtaining registration, or worse, trademark infringement.

Comprehensive search

We conduct a comprehensive search by investigating not only registrations that are the same, but also similar to your mark, even in classes that may be ancillary that could cause a potential block to registration. Comprehensive searches include searching the USPTO database, state registrations, domain names, social profiles, websites and across the internet use of the mark in various iterations. The comprehensive search is then analyzed by the attorney to determine the risk level of filing the application and seeing it through to registration. Following the risk analysis, an opinion letter is drafted that shares the results and the attorney's risk assessment. By thoroughly assessing existing trademarks, you can protect your brand's integrity and ensure a smooth trademark registration process.

State trademark registration process

If you're looking at registration for a specific geographic area, then you will want to consider state trademark registration. Every state has its own process and application, and you should still conduct a search prior to filing the application.

Federal trademark registration process through the United States Patent and Trademark Office (USPTO)

The federal registration process is complex, requiring several steps, as well as a requirement of the mark actually being used in commerce. There are two types of applications: an in-use application for marks already in use, and intent-to-use application for marks that will be used at a later date, but an application is filed to reserve the mark. Intent-to-use applications will go through the same process with an additional step to provide a statement of use and evidence of use of the mark in the marketplace to convert the application to an in-use application.

Here is an overview of the process:

1. Identify classes

We assist you in determining the classes for your goods/services so we can conduct our knockout search, comprehensive search, and opinion letter. Trademarks are organized into various classes to separate them out for specific goods or services. For example, online educational courses fall into Class 41, whereas textbooks fall into Class 16.

2. Provide specimens

You will need to provide specimens of your mark in use in conjunction with your goods/services if you're filing an in-use application initially, or are converting an intent-to-use application to an in-use application. Specimens are evidence of use of the mark in the marketplace (what consumers see), such as a website, marketing materials, merchandise labels, or packaging.

3. File application

After obtaining the required information and specimens, we file the application for you. Following the filing, the USPTO will log the application into its database.

4. Assignment of application to examining attorney

Following a waiting period that is typically 6-9 months, the application is assigned to an examining attorney. The examining attorney will conduct her/his own search of the database. The results from this search may either be clearing the mark for publication, or issuing an Office Action. Office Actions require a response from us as your attorney of record, and can be for a variety of reasons such as requiring a disclaimer, or substitute specimen (non-substantive), or for likelihood of confusion, or descriptiveness (substantive). Substantive responses require a significant amount of legal research and drafting of arguments in support of registration. If a response is not filed, then your application will be abandoned.

5. Publication

Once the examining attorney approves the publication, the mark will be published in the Official Gazette. Trademarks are published in the Official Gazette to provide public notice and allow interested parties to oppose the registration if they believe it may cause confusion with their own trademarks. Interested parties have 30 days to file an opposition. If an opposition is filed against a trademark application, the matter is reviewed by the Trademark Trial and Appeal Board (TTAB), which decides whether to uphold or reject the opposition based on the merits of the case. If an opposition is not filed, then the mark will proceed to registration.

6. Registration and maintenance

If the mark proceeds to the registration process, a certificate will be sent to you as the trademark owner. You have a duty to monitor and police your mark from potential infringers. Additionally, at the 5 year and 10 year anniversaries, you must file a declaration of use of the mark in commerce to maintain your registration. After you use your mark for 5 years, your mark then becomes incontestable, meaning no one can petition to cancel your mark. It is your responsibility to continue to use the mark in the manner of your registration, as trademark protection can last in perpetuity.

Navigating the trademark registration process is a crucial step to protect your brand identity and intellectual property rights. By understanding the process, conducting thorough trademark searches, and working with experienced attorneys like us, you can gain valuable legal protection to secure your mark. There are many benefits of trademark registration, including exclusive rights to use the mark, enhanced brand recognition, and the ability to enforce trademark rights against infringers. Investing time and resources into trademark registration is an investment in the long-term success and reputation of your business.

Sign up to work with us to file your trademark application!

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Shannon Villalba

Shannon Villalba is an experienced senior level business and intellectual property lawyer who empowers her clients to expand their legal mindset so they can be better entrepreneurs

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